2013-2014 Office Positions

As we get ready to celebrate a new year, it is time to have a NEW OFFICER slate to run our 4H club. All members are eligible to run for office. I need to know of your interest in RUNNING for position BY midnight on JAN 3, 2014. (You can RSVP by phone or email.) I will be making an on-line pole so that members can vote for their choice for each office. Voting will be on-line from Jan 4-7. I will email you to let you know I got your interest to make sure no emails are lost.

All members wishing to be president MUST write a  minimum of 5 sentences on WHY they want to be president and what they will do for the club as president. All those desiring other positions are encouraged to write a few sentences about why they want to hold that post HOWEVER the

No one is required to have a position. For those working towards 4H awards of badges, you do need to have some form of leadership each year. Seniors working towards 4H awards need 3 specific leadership activities. 

As you consider a role, please consider your time and commitment. Although none of the positions require large amounts of time, they do require you to follow through on your commitment. President will be required to prepare business meeting minutes; the reporter needs to send info on to the 4H office in a timely manner; the secretary needs to take notes to read at the next business meetings; photographers need to take pictures and post them at least MONTHLY to our skydrive account for group photos.

Here are the positions. If you have any questions, please ask.

CHATTERING CHIPMUNK OFFICERS 2013-2014

President— determines the purpose of the meeting; sets the meeting agendas; makes and writes the meeting outline/script; leads the meetings; calls the weekly meetings to order; introduces new business; casts the deciding vote in tie decisions.
Skills needed: plan a meeting; read minutes/script, get attention of fellow members, ability to get others to listen to your directions; willingness to make mistakes; organized person; team work
Outside meeting time commitment: YES— plan meetings

Vice-President- fills in when the president is absent; supervises the photographers, the reporter and the correspondence secretary- ensuring that each has competed their job.
Skills needed: help plan a meeting; read minutes/script, get attention of fellow members, ability to get others to listen to your directions; willingness to make mistakes; organized person
Outside meeting time commitment: YES

Secretary- records minutes of business meeting; reads the minutes from the last meeting.
Skills needed: attend regularly; recognize all Chattering Chipmunks and know their names; ability to take notes (taking note involves filling meeting information in pre-made template); read well
Outside meeting time commitment: MAYBE but very limited

Correspondence Secretary - writes thank you notes for all the field trips; writes thank you notes to all the guest speakers; gets group members to sign if recommended; decorates card or assigns card decoration.
Skills needed: organized, willing to write in timely manner;
Outside meeting time commitment: YES- minimal

Treasurer-keeps track of the funds for the group; completes the annual financial report for the 4H office.
Skills needed: be detailed, math skills
Outside meeting time commitment: NO

Auditor-fills in for the treasure when absent; completes the financial audit at the end of the year.
Skills needed: be detailed, math skills, working independently
Outside meeting time commitment: NO

Service Project Coordinator- assists the 4H leader in overseeing the service projects; coordinates with organizations to set up times and location; completes service project forms.
Skills needed: phone skills, older member
Outside meeting time commitment: YES— phone time

Assistant Service Project Coordinator-helps the service project coordinator by filling out the service project paperwork.
Skills needed: be detailed, math skills, working independently
Outside meeting time commitment:Yes- minimal to fill out form and return to 4H leader

Reporter– Using the information in the blog, submits the monthly report to the 4H office on what the group did
Skills needed: working independently, typing, ability to write a paragraph
Outside meeting time commitment:Yes- minimal; approximately 1 hour a month

Blogger--1-Writes a few sentences about what the group did in 4H each week. Posts the info on the blog before the next meeting. Will be assigned classes to report on by Vice-President.
Skills needed: be able to type or dictate what happened at each meeting;
Outside meeting time commitment: YES-small

Blogger--2-Writes a few sentences about what the group did in 4H each week. Posts the info on the blog before the next meeting. Will be assigned classes to report on by Vice-President.
Skills needed: be able to type or dictate what happened at each meeting;
Outside meeting time commitment: YES-small

Photographer 1- takes pictures of meetings and activities
Skills needed: like taking pictures, have a camera to use (can be parents), regularly attends, can put digital pictures on the group sky drive account
Outside meeting time commitment: minimal--uploading pictures

Photographer 2- takes pictures of meetings and activities
Skills needed: like taking pictures, have a camera to use (can be parents), regularly attends, can put digital pictures on the group sky drive account
Outside meeting time commitment: minimal--uploading pictures

Photographer 3- takes pictures of meetings and activities
Skills needed: like taking pictures, have a camera to use (can be parents), regularly attends, can put digital pictures on the group sky drive account
Outside meeting time commitment:minimal--uploading pictures

Scrapbook Specialist-maintains the group scrapbook, adding information as provided;
Skills needed: like scrapbooking, organized, creative, working independently, collaborating
Outside meeting time commitment: YES—sporadic entries

Choose Health Officer – provides 2-5 minutes of info each meeting on how the members can improve their health; can lead the group in warm up calisthenics or share a healthy tip or recipe
Skills needed: able to talk in front of large group; be interested in health and fitness; uses the National Choose Health Curriculum
Outside meeting time commitment: YES -minimal— planning activity/spotlight

Group MC- reads the weekly announcements in a loud, clear voice.
Skills needed: able to talk in front of large group; clear voice with good projection
Outside meeting time commitment: None

Assistant Group MC- reads the weekly announcements in a loud, clear voice when the MC is absent.

Facilities Manager: Helps set up tables and chairs for the business meeting
Skills needed: able to move tables and chairs
Outside meeting time commitment: None