*President—
determines the purpose of the meeting; sets the meeting agendas;
makes and writes the meeting outline/script; leads the meetings;
calls the weekly meetings to order; introduces new business; casts
the deciding vote in tie decisions.
Skills
needed: plan a
meeting; read minutes/script, get attention of fellow members,
ability to get others to listen to your directions; willingness to
make mistakes; organized person; team work
Outside
meeting time commitment:
YES— plan meetings
Vice-President-
fills in when the president is absent; supervises the photographers,
the reporter and the correspondence secretary-
ensuring that each has competed their job.
Skills
needed: help plan a
meeting; read minutes/script, get attention of fellow members,
ability to get others to listen to your directions; willingness to
make mistakes; organized person
Outside
meeting time commitment:
YES
*Secretary-
records minutes of business meeting; reads
the minutes from the last meeting.
Skills
needed: attend
regularly; recognize all Chattering Chipmunks and know their names;
ability to take notes (taking note involves filling meeting
information in pre-made template); read well
Outside
meeting time commitment:
MAYBE but very limited
Correspondence
Secretary -
writes thank you notes for all the field trips; writes thank you
notes to all the guest speakers; gets group members to sign if
recommended; decorates card or assigns card decoration.
Skills
needed: organized,
willing to write in timely manner;
Outside
meeting time commitment:
YES- minimal
Assistant
Correspondence Secretary-
helps the correspondence
secretary write thank you notes for all the field trips and guest
speakers; gets group members to sign if recommended; decorates card
or assigns card decoration.
Skills
needed: organized,
willing to write in timely manner;
Outside
meeting time commitment: YES- minimal
*Treasurer-
keeps track of the funds for the group; completes the annual
financial report for the 4H office.
Skills
needed: be detailed,
math skills
Outside
meeting time commitment:
NO
Assistant
Treasurer (Animal
Subgroup)keeps
track of the funds for the animal
group;
reports to the treasurer.
Skills
needed: be detailed,
math skills
Outside meeting
time commitment: NO
Auditor-fills
in for the treasure when absent; completes the financial audit at the
end of the year.
Skills
needed: be detailed,
math skills, working independently
Outside
meeting time commitment: NO
Service
Project Coordinator-
assists the 4H leader in overseeing the service projects; coordinates
with organizations to set up times and location; completes service
project forms.
Skills
needed: phone skills,
older member
Outside
meeting time commitment:
YES— phone time
Assistant
Service Project Coordinator-helps
the service project coordinator by filling out the service project
paperwork.
Skills
needed: be detailed,
math skills, working independently
Outside
meeting time commitment:
Yes-
minimal to fill out form and return to 4H leader
Reporter/Blogger--Theater
-Writes
a few sentences about what the group did in 4H each week. Posts the
info on the blog before the next meeting.
Skills
needed: be able to
type
or dictate what happened at each meeting;
Outside
meeting time commitment:
YES-small
Reporter/Blogger--Robotics
-Writes
a few sentences about what the group did in 4H each week. Posts the
info on the blog before the next meeting.
Skills
needed: be able to
type
or dictate what happened at each meeting;
Outside
meeting time commitment:
YES-small
Reporter/Blogger—Exploring
our World
Writes
a few sentences about what the group did in 4H each week. Posts the
info on the blog before the next meeting.
Skills
needed: be able to
type
or dictate what happened at each meeting;
Outside
meeting time commitment: YES-small
Reporter/Blogger—Animal
(Poultry/Horse/Vet)
-Writes
a few sentences about what the group did in 4H each week. Posts the
info on the blog before the next meeting.
Skills
needed: be able to
type
or dictate what happened at each meeting;
Outside
meeting time commitment: YES-small
Photographer
1- takes
pictures of meetings and activities of Robotics
activities.
Skills
needed: like taking
pictures, have a camera to use (can be parents), regularly attends,
can put digital pictures on USB key or CD
Outside
meeting time commitment:
none
Photographer
2- takes pictures
of meetings and activities of Theater
activities.
Skills
needed: like taking
pictures, have a camera to use (can be parents), regularly attends,
can put digital pictures on USB key or CD
Outside
meeting time commitment:
none
Photographer
3- takes pictures
of meetings and activities of Exploring
Our World activities.
Skills
needed: like taking
pictures, have a camera to use (can be parents), regularly attends,
can put digital pictures on USB key or CD
Outside
meeting time commitment:
none
Scrapbook
Specialist-
maintains the group
scrapbook, adding information as provided;
Skills
needed: like
scrapbooking, organized, creative, working independently,
collaborating
Outside
meeting time commitment:
YES—sporadic entries
*Choose
Health Officer
– provides
2-5 minutes of info each
meeting on how the members can improve their health; can lead the
group in warm up calisthenics
Skills
needed: able to talk
in front of large group; be interested in health and fitness; uses
the National Choose Health Curriculum
Outside
meeting time commitment: YES -minimal— planning
activity/spotlight
Skills
needed: able to talk
in front of large group; be interested in health and fitness;
Outside meeting
time commitment: YES -minimal— planning activity/spotlight
Skills
needed: able to talk
in front of large group; clear voice with good projection
Outside
meeting time commitment: None
Facilities
Manager: Helps set up tables and chairs for the
business meeting
Skills
needed: able to move
tables and chairs
Outside
meeting time commitment: None
Cloverbud
Representative: speaks for the Cloverbuds during business
meetings- rotating position.
Skills
needed: organized,
willing to write in timely manner;
Outside
meeting time commitment: None
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